What Is The Right Time & Frequency of Document Shredding Services?

Are you overwhelmed with paper? Is the information on these pages personal or private? Do you want to protect your organization and employees and still get rid of the mountain of paper in your storage room? A document shredding company will help you ensure that your company’s information is kept safe while helping you get rid of the paper.

Document shredding services can help you get rid of documents without compromising your organization’s information. However, before you get in touch with them, you’ll have to decide on your destruction plan. This plan will help you determine how often and how much you will spend destroying the documents. The following factors should be considered when deciding on the most suitable plan for your business:

  • The volume of paper to be shredded- How much paper do you have to shred? This is one of the first questions the company will ask when you get in touch with them. You don’t need to have the specifics. You can estimate the amount based on volume or weight e.g. the number of boxes. This will give you a rough idea of how much it would cost to have them destroyed.
  • How you want them shredded- There are various options for shredding services. These include:
  1. Drop-off: This will require you to drop-off the documents you want shredded. They will be stored in a locked container until they are ready to be shredded. Many such service providers will charge you per pound, box or bag.
  2. Mobile onsite: The service provider will come to your premises with the equipment to shred the documents. They will weigh or pack them in standard boxes or bags before destroying them at your site. This is the best option for highly sensitive materials as it provides greater security.
  • The type of help you need- You will need to determine what type of service you need.
  1. Purge: This involves having a large volume of materials destroyed at once. This is a one-time occurrence. It may happen after spring cleaning when relocating the office, annual cleaning, or other such occurrences. The service provider will show up as scheduled to carry out the purging.
  2. Recurring: This is for the long term. It involves a regular destruction of documents. This is ideal if you have a lot of paperwork that needs to be kept in check.

Determining your Schedule

You can now determine your schedule after considering the factors above. The frequency of the destruction will be determined by the volume produced by the organization. A great way to determine how frequently they should be shredded is by setting up shredding bins in your company. How long does it take to fill these bins? How much does it cost to have a full bin shredded?